Sponsorship Packages Overview
| Tiers | Diamond | Emerald | Platinum | Gold | Silver | Bronze |
| Sponsor Fee in JPY (Tax excluded) | 40,000,000 | 28,000,000 | 16,000,000 | 12,000,000 | 8,000,000 | 4,000,000 |
| Participation Benefits | ||||||
| Sponsored Lunchtime Seminar | 1 session | 1 session | ||||
| Satellite sessions | 2 sessions x 1 hour | 2 sessions x 1 hour | 2 sessions x 1 hour | 1 session x 1 hour | 1 session x 1 hour | 1 session x 1 hour |
| Exhibit area size | 15 booths | 10 booths | 6 booths | 6 booths | 4 booths | 3 booths |
| Pre-Event Promotions | ||||||
| Sponsor Logo Placement | check | |||||
| Logo on Website (Main Page) | check | check | check | |||
| Logo on Website (Subpage) | check | check | check | check | check | |
| Logo in E-newsletters | check | check | check | |||
| Logo on Promotional Materials | check | check | check | |||
| Sponsor Promotion via Email Newsletter | check | check | check | |||
| Logo in Session Rooms | check | |||||
| Logo on Photo Zone Banner | check | check | check | |||
| Logo on Hall Banner | check | check | check | check | check | |
| Logo in Program Book | check | check | check | check | check | |
| Leaflet Inserted in Congress Bag | check | check | check | check | check | |
| Sponsor Video Presentation | check | check | check | |||
| Discount on Additional Sponsorship | 40% | 30% | 20% | 10% | 10% | 10% |
Exhibition booth image
Exhibit Booth¥400,000/unit (excl. tax)
Multiple units may be reserved
Standard booth includes
- 1 fascia board (W900mm x H200mm)
- 1 exhibition table with white cloth
- 2 pipe chairs
- 2 arm spotlights
- 1 power outlet: 100V, 500W
2 exhibitor passes will be provided per booth.
* Details on additional equipment and setup to be provided separately
Location
- Hall E, Tokyo International Forum
Optional Sponsorship
Prices exclude tax.
- Official Event Sponsorship (Welcome Reception & Gala Dinner)
- ¥15,000,000
- Sponsored Lunchtime Seminar (Hall B5, seating capacity: 480)
- ¥800,000
- Sponsored Lunchtime Seminar
(Small venue within Tokyo International Forum, capacity ≤300) - ¥500,000
- Fan Event Sponsor (To be held in Hall E, date TBD)
- ¥4,500,000
- Satellite Session Sponsor
- ¥3,000,000
- Coffee Break Sponsor
- ¥3,000,000
- Paper Cup Branding (One sponsor only)
- ¥1,500,000
- Lounge Sponsor (One sponsor per lounge)
- ¥1,500,000
- Lanyard Sponsor (Up to 2 sponsors)Sold Out
- ¥1,000,000
- Congress Bag Sponsor (Up to 6 sponsors)
- ¥800,000
- Exhibit BoothSold Out
- ¥400,000 per unit
- Stamp Collection Campaign Sponsor
- ¥300,000
- Inside Front CoverSold Out
- ¥450,000 (1 page, color)
- Inside Back CoverSold Out
- ¥450,000 (1 page, color)
- Back CoverSold Out
- ¥750,000 (1 page, color)
- Inner Page
- ¥300,000 (1 page, color)
Application Deadline: December 19, 2025 (Friday)Extended to January 9, 2026 (Friday)
FAQ
- For Side Sessions and Lunchtime Seminar, is the submission of an abstract mandatory?
-
It is not mandatory; however, if you wish to submit one, please do so by Friday, January 30.
A designated template is available, so please contact the WVAC2026 Sponsorship & Exhibition Organizer (wvac2026-admin@convention.co.jp) for further details.
- Is it permitted to bring in or distribute food and beverages?
-
As a general rule, bringing in or distributing food and beverages intended for on-site consumption—including bottled drinks—is not permitted.
However, the distribution of packaged products manufactured by your company is allowed. Please note that all forms of food or beverage preparation, including pouring drinks into cups, are strictly prohibited.
For inquiries regarding the eligibility of specific items, please contact the WVAC2026 Sponsorship & Exhibition Organizer (wvac2026-admin@convention.co.jp) .
- Is it permitted to bring biological specimens or materials into the venue?
- As a general rule, such items are not allowed. However, biological specimens or materials directly related to research purposes or the scientific scope of the conference may be permitted. Please note that prior submission of a Biological Materials Submission Agreement is required. If you wish to bring such materials, please contact the WVAC2026 Sponsorship & Exhibition Organizer (wvac2026-admin@convention.co.jp) in advance.
- Will there be a storage area for exhibitors’ belongings?
- A designated storage area will be provided within the Exhibition Hall (Hall E). Further details will be communicated at a later date.
- What is the submission deadline for materials requiring data submission?
- The submission deadline for all materials requiring data submission is Friday, January 30.